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In fact, a single meeting might consist of employees from three or four countries — all with different time zones and schedules. How do you even begin to coordinate something like that? Remote and global employees know they need to be flexible, but still, managers struggle to get team members on the same schedule.

Scheduling with remote workers: Part of working remotely is the freedom to set your own schedule. Ask employees to send four hours they work the same each day. This respects their schedule and flexibility and allows you to see when their ideal times for collaboration are. Compare hours and time zones to see if you can find one hour in common each week.

Scheduling across multiple offices: What if your offices are in different time zones? Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.

When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage. One convenience of the cloud option is that people can stream the video in a web browser once it’s ready.

When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance. For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host. Other calls might be in the style of a collaborative meeting, in which case you want to record everyone. Be sure to explore Zoom’s settings at least a few minutes before recording a call.

If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it. If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees’ video or audio, it’s common courtesy—and in some places a requirement—to inform them before you do.

Screen sharing allows the host of a call to display whatever’s on their screen to everyone else on the call. Annotation tools let all the meeting participants draw and highlight what’s on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth. To annotate while viewing someone else’s shared screen, select View Option from the top of the Zoom window, and then choose Annotate.

A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other.

Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings.

Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box. Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host’s name, and select More to find the Make Co-Host option.

If the option doesn’t appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges. Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off. In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start.

A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have. When you set one up, however, you can customize what the attendees see while they await your grand entrance.

People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else. Whoever manages your calendar can now schedule Zoom calls for you.

To set up the scheduling assistant privilege, log into Zoom, open Meeting Settings , and look under Other. You’ll see a plus sign next to Assign Scheduling Privilege. Learn what’s ahead. Although it is possible for an organizer to schedule more than one meeting for the same date and time, only one session can actually be run at a time.

If you need to host multiple meetings that overlap in date and time, then you should add an additional organizer seat to your account, schedule the second meeting from that account, and then host it from a separate computer or mobile device. For more teams or running meetings and improve communication for remote teams, check out our relevant blog posts:.

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How To Schedule Multiple Zoom Meetings At The Same Time? – Systran Box.How to Join Multiple Zoom Meetings Simultaneously | ASU’s Learning Management System

 

If you’re planning on streaming multiple online classes at the same time, you’ll need to create a user for each instructor in Zoom and then link each user to a separate online venue in TeamUp. This is because it’s not possible for one user to host multiple meetings at the same time. Please check Zoom pricing to ensure you’re on a plan that supports multiple users. For example, at am on Monday, one of your instructors, Peter, will be streaming a Mat class, and another, Susan, will be teaching a Mobility class.

As we mentioned earlier, it’s not possible for the same Zoom user to host multiple meetings at the same venue. In order to set these classes up, you’ll need to:. Create multiple users on your Zoom account. Each instructor will need to have their own Zoom user. Once you’ve created the users on Zoom, you’ll be able to assign each user to their online venue on TeamUp. For help creating users on your Zoom account, please see this guide.

Create multiple online venues on TeamUp and assign each one the correct Zoom user, as seen in ‘Creating an online venue where Zoom meetings are created automatically’ earlier in this guide.

For help creating an online venue, see An overview of the Zoom integration with TeamUp. Zoom quick start guide. An overview of the Zoom integration with TeamUp. Taking your fitness classes online. How to use Zoom to run great fitness classes online. Online classes FAQs. Back to home. Getting Started. For Business Owners. For Members, Athletes and Customers. Integrations with TeamUp. Switching to Teamup. Online Classes. On Demand Content. Video Tutorials.

Can I schedule more than one Zoom meeting at the same time? Can I schedule several online classes at once? Can I run 2 or more Zoom classes at the same time? In order to set these classes up, you’ll need to: Create multiple users on your Zoom account.

For the example above, once done, you should have: TeamUp online venue 1 Mat class venue assigned to Zoom user 1 Peter. TeamUp online venue 2 Mobility class assigned to Zoom user 2 Susan.

 
 

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